The Best Dental Marketing Tactics and Strategy

What’s the most strategic thing you do in your dental practice (besides patient treatment)? Dental marketing! But what is the best dental marketing tactic and approach?

Before you answer and take the next step, your success could rely on a shift in thinking about your overall approach to dental marketing.


Is It Really About “Tactics?”

That’s an even more important question to this discussion. Thinking tactically about your marketing is an advantage with one caveat:

Assuring that your marketing tactics still create a connection with your audience rather than a feeling of being “conquered.”

Perhaps that’s the deeper issue with a marketing narrative that borrows from battle-worn language (e.g tactics, strategy, etc).

But not to overthink the language you use (another common misstep in marketing). You could probably use a kick-start however you approach finding the best dental marketing strategy to acquire (and keep) dental patients.


Lifetime Patient Value

The best start to any marketing effort is understanding what Phil Bressler discovered. Bressler was a top Domino’s Pizza franchisee in Baltimore, Maryland.

He calculated that a loyal pizza customer was worth approximately $4,000 to his franchise. Those figures were based on the math that the average pizza customer would purchase 50 $8 pizzas on average annually.

That’s $4,000 over a ten-year span!

Consider how that insight could transform your patient experience – beginning with your dental marketing. Thinking in terms of lifetime patient value (LPV) could change much about how you approach not just marketing but every aspect of your practice.

  • Front-desk conversations
  • Treatment planning, scheduling, and clinical conversations
  • Your marketing initiatives

An LPV (Lifetime Patient Value) perspective sees your dental marketing strategies not as an isolated, one-time encounter…but as a series of encounters that creates ongoing engagement for “life!”

  • Compel more inquiries
  • Build your patient list
  • Solve problems with informative, useful content

USE CONTENT AS THE BEST DENTAL MARKETING TACTIC FOR CREATING LOYAL, LIFETIME PATIENTS

Solve Problems with Solution-focused Content

Patients value services that ultimately solve their problems. The path to a specific solution often involves creating awareness of a problem or highlighting a desired result.

Pain is a common problem-solution motivator. Another could be perceptions about being healthy or achieving a certain appearance.

Your dental services provide solutions to those and more. And the best dental marketing helps highlight the core motivation for your services as solutions.



Answer Questions with Informative, Useful Content

Marketing often defaults to a “selling” narrative. And that understanding is what sets content apart as a best dental marketing strategy.

Ultimately, the value of content is that it answers the questions the public and your patients are asking. Dental content marketing creates a bond that leads to trust between you and your “audience.”

In essence, their questions allow you to educate/inform them via intentional content with answers to their questions about a particular issue or service.

  • Use your blog content to answer specific questions being asked by your patients/families.
  • Create and deliver email content containing links to your informative blog content or other on-topic content.
  • Curate and share content on your social media “channels” that answers patient/family questions.


Listen to Patient Interactions and Reviews to Create Patient-centric Content

Every patient conversation – face-to-face or online – contains something of value. The more intuitively you and your team listen the more patient-focused your content will become.

  • Listen beneath the surface and between-the-lines of what a patient/family is saying or asking.
  • Mine patient reviews (positive and negative) for nuggets of insight that can improve your dental marketing via a content-based strategy.
  • Get to know your patient’s/families’ emotional connections to dentistry.

Content that connects will ultimately be the result of leveraging your patient conversations and communication.

And remember, it’s not about a one-and-done tactical approach. The best dental marketing strategy is a commitment to creating lifetime patient value: loyal patients who trust you for solutions to problems and answers to questions.


Maximize the best dental marketing strategy and create lifetime patient loyalty.

An effective dental marketing strategy starts with the patient-persona. And getting acquainted with each patient’s persona can improve your marketing success.


Check out these related resources to generate ideas and create a best dental marketing strategy for your practice:

How to Get More Patients in Your Dental Office (And Create Long-Term Loyalty)

5 Dental Marketing Ideas (and Strategies) for Increased Patient Recall

Key Strategies to Jump-Start Your Dental Marketing

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

Want more tips for marketing your office? Download the free guide to learn about branding basics, social media tips, ways to improve your online efforts, plus event and promotional ideas.

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5 Dental Marketing Strategies for Increased Patient Recall

Marketing is more than a one-and-done activity. In fact, as it relates to dental marketing ideas for increased patient recall it requires a more strategic, ongoing approach.

Why specifically recall?

Mastering the recall process keeps dentistry front-of-mind for your patients. That’s important because it creates a lifetime care focus in their mind rather than a reactive, problem-centric approach.


It’s Time to Move Beyond “Problem-centric” Dentistry.


Perhaps you’re not consistently guilty. But on occasion you might be tempted to say something to a patient such as,

“Well, everything looks good today…didn’t see any problems…”

While well intentioned, that narrative communicates something that could be harming your recall success.

Hearing “no problems” (although a good result) takes away from the lifetime value of dental care. And the lifetime perspective can make a huge difference in your recall success and overall dental marketing strategy.


WHAT PATIENT RECALL SUCCESS LOOKS LIKE AS DENTAL MARKETING STRATEGY

Recall Success Maintains an “Audience” (Patient) Connection

Much of your dental marketing and recall effectiveness comes down to communication. But keep in mind that how your patients communicate is ever evolving. It helps to “think” like they do. One recall strategy might not be effective for every demographic of your patient base.

Mailing a postcard to a patient in their 20’s or 30’s will likely be ignored. In the same way a text or email might be overlooked by a senior aged patient.

There are exceptions as technology and mail strategies are concerned. But a more patient-sensitive recall strategy will allow you to tailor it to each segment of your database.

It’s particularly useful to ask your patients what mode of communication they prefer.


Recall Success is a Well-timed Process

Timing can vary from patient to patient. Yet generally speaking there are better days and times to assure you’re getting their attention.

For example, a Monday phone call, voice message, email, or text message is likely to be a wasted effort. Most return from a weekend of less related interaction to a full inbox or media stream.

The following are recommended communication “sweet-spots.”

  • Phone calls: studies reveal greater success on Wednesday or Thursday afternoons.
  • Emails: send midweek around 10 a.m. according to email marketing strategists.
  • Text (SMS) messages: send daily between morning and evening “rush” hours.



Recall Success is a “Rinse-and-Repeat” Process

Repetition, repetition, repetition! Repeating your message is key to compelling your patients to reschedule.

It’s important that you vary your message and take a scatter approach to how you communicate with your patient base.

And speaking of “how” you communicate…innovate around these five dental marketing ideas for recalls.


FIVE DENTAL MARKETING IDEAS FOR INCREASED PATIENT RECALL SUCCESS




1. Revive Direct Mail

Again, a specific demographic within your patient base will respond to a compelling direct mail strategy. But the key to reviving its effectiveness is assuring it’s compelling – whomever the recipient is!

  • Send useful content via newsletters, postcard appointment reminders, and engaging (on-topic) brochures.
  • Build relational momentum on a well-timed delivery schedule. Recall mailers work best on an every three months timeline and postcard reminders three weeks before an appointment.


2. Revolutionize Email

You can keep your dental marketing costs lower by utilizing email. But that’s not the only reason to use it as a recall strategy.

Email is perceived as less invasive. Even so, it’s vital that you respect your patient’s time and inbox by making sure your email strategy delivers value.

  • Deliver routine (monthly or quarterly) e-newsletters, personalized promotions, and ongoing appointment reminders.
  • Stay connected with your patients via useful newsletter content and timely recall reminders (every six months).
  • Follow delivery frequencies that align with appointment follow-up and scheduling timelines.


3. Reconnect with Text (SMS) Messages

SMS (text) messaging can be used as an effective dental marketing tool. The reason has a lot to do with how we’ve come to use texting as a fluid communication channel.

That said, it’s essential that you respect the medium as you use it for recalls and other marketing strategies.

  • Text appointment reminders, available/last-minute schedule openings, and limited time promotions.
  • Compel a response by using a clear call-to-action that provides useful and/or immediate value.
  • Keep promotional content to a minimum via SMS. You don’t want to be, or sound, “spammy”.


4. Re-engage with Social Media Content

Social media channels enable you to stay connected to your patients via a wide variety of content. And you can engage them without direct communication by appearing in their newsfeed(s).

  • Curate and share useful dental themed content to stay front-of-mind and prompt a scheduling reminder.
  • Share your own blog content (linked to your practice website) to provide oral health tips.
  • Post patient testimonials (with permission), reminders about essential dental care (e.g. teeth cleanings, etc), promotions, team and practice photos, and targeted (paid) ads with a clear CTA (call-to-action)..
  • Share content on an appropriate schedule and maintain a balance of useful (themed) content to promotional (reminder) based content.


5. Restore Face-to-Face Connections

It’s fundamental to your dental marketing strategy that you relate personally to your patients. Access to technology and content delivery channels should align with and support good old-fashioned face-to-face communication.

  • Maintain a “marketing-mindset” that maximizes every patient conversation as an opportunity to encourage consistent oral health care.
  • Remind patients personally (as they depart each appointment) to engage with you on social media, to refer your practice to family, friends, and co-workers, and to leave a review about their experience.
  • Get out into your community. Be a recognized authority for general and oral health through community events and promotional opportunities.


Maximize your dental marketing ideas and increase your patient recall success!

Effective systems start at the idea level. And turning those ideas into a system for increasing your recall success can lead to healthier patients and more production.


Check out these related resources to generate dental marketing ideas and create a more sustainable recall system:

How to Get More Patients in Your Dental Office (And Create Long-Term Loyalty)

Key Strategies to Jump-Start Your Dental Marketing

The 3 Social Media Sites You Should Be Promoting Your Business On and Why

Download Our White Paper: Alleviating Patient Anxiety Through Office Theming

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

Want more tips for marketing your office? Download the free guide.

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Our Top 5 Hands-Free Waiting Room Ideas to Engage and Entertain Patients

Between the social distancing policies, masks, extra PPE, and barred-off areas, your waiting room might be feeling a bit cold, unfriendly, or even a little scary to your patients these days.

Or maybe you’ve looked around your empty waiting room while patients wait in their cars and thought it looked dull or lonely. If that sounds like you, then now might just be the perfect time to make some upgrades to welcome patients back into your office with a fun, new look. 

Since the arrival of COVID, one of the most common questions we’ve received is how to engage and entertain younger patients before their appointments without adding shared touch points (and therefore more cleaning time to your staffs’ plates). Read on for our top 5 hands-free recommendations!


1. I Spy Wall Murals

I Spy Wall Murals have always offered an incredible value due to their multi-purpose use as colorful decor and a fun waiting room activity. This is especially true in today’s world when you consider that it keeps kids entertained without resorting to screen time or the need for hands-on games. Another added bonus? I Spy pictures games can boost kids’ memory and visual learning, which parents will definitely appreciate.

Another great perk is the companion activity sheets that you can easily print at your office. They can search for all the items listed on the scavenger hunt list, where dozens of items are hidden within the illustration. It’s like a Where’s Waldo book, but as decor for your office wall!

Would you like to see a sample of an I Spy Wall Mural?

Enter your info below to receive a PDF with a jungle and underwater sample. Grab your kids (or do it yourself) and see how many objects you can find.


Download a sample of an underwater and jungle I Spy Wall Mural from IDS:

Speaking of activity sheets….

2. Coloring Pages or Activity Sheets

While your patients are checking in for their appointments, you can offer them various coloring pages and activity sheets to work on while they wait. You can also give them a set of disposable crayons, so there’s no need to share with other patients throughout the day. Or, if you send out appointment reminder emails, you can always attach some to the email and let them know they can print them off to bring along while they wait.

There are some great free coloring pages online that you can find. We also have a selection of free downloadable coloring pages and activity sheets, as well as drawing lessons, available on our Kids Club page.

Patients have fun, parents can relax while their kids are occupied, and staff have an effective time-management tool that does not require any extra cleaning. Everybody wins!


3. Suspended 3D Decor

If your priority is to keep decor out of reach or to not increase the amount of sanitizing in your office, suspended 3D decor can make the environment fun for all ages. It can even serve as your smiling welcoming committee – no masks required here! 

Wayfinding signage in a clinic.
Waving character above the treatment chair in a private exam room.

Hanging decor like this is great for treatment rooms where patients will be spending most of their time laying back in a treatment chair looking up. In waiting rooms this type of a decor does not take the place of seating areas. 


4. Interactive Floor Projectors

This technology combines a high-quality projector with optical sensors to create a virtual playground. Kids can explore, make art, and play games by simply moving in the projection area – no hands-on contact required!

There are a few options out there, but the hands-down (or hands-off) winner is BEAM

Woodland themed waiting room with contemporary wall murals and a 3D photo op bear.

As pioneers of the technology, they have the best gear and a game library of over 200 titles. IDS is proudly a distribution partner, so if you’d like more info, reach out and we can make some recommendations for how to best integrate it into your space!


5. Put On a Good Movie

There’s no shame in simply putting on a good movie to keep the kids occupied before their appointment. There’s really no right or wrong when it comes to keeping kids entertained, so pop in a head bopper like Frozen, Moana, or Coco. You might feel a “Un Poco Loco” after listening to “Let it Go” all day, but you might be surprised how far it goes with the kids’ mood before heading back for their treatment.

These are just a few of our favorite solutions when it comes to hands-free waiting room entertainment.

Check out these great resources for more ideas for your practice, during COVID times or not.



Check out these related resources for keeping your office safe:

FAQ about Covid-19 and Keeping Your Theming Clean

Our Top 5 Hands-Free Waiting Room Ideas to Engage and Entertain Patients

Using TV as a Positive Distraction for Kids

Download an I Spy Mural Sample

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

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How to Get More Patients in Your Dental Office (And Create Long-Term Loyalty)

There’s no doubt that dentistry is a health essential and that you’re committed to helping people prioritize their oral health. This priority is probably one of the factors that drives you to strategize about how to get more patients in your dental office.

It’s a win-win, really!

  • Patients improve their dental health.
  • Your practice increases its patient base.



Keep Your Competitive Edge

More and more dental practices are launching. The irony is that at the same time less and less people are seeking dental care.

That reality creates a competitive market.

Carving out your place in a seemingly saturated and lower-demand niche requires strategic planning and competitive execution of those strategies.


HOW TO GET (AND KEEP) MORE PATIENTS IN YOUR DENTAL OFFICE

Prioritize and Refine Your Communication

Everything about your dental practice communicates something. It’s vital that what’s being seen and heard by your new and current patients leads to long-term relationships.

Remember that communication is a two-way street. What you say and what your patients hear, see, and experience are two distinct realities.

Patients will often decide if they’re being heard during the first interaction they have with you and your team.

  • Are you listening to their fear, pain, and goals?
  • Are you “talking-over” them when discussing their treatment relative to finances or timing?

Make communication a top priority for patient acquisition (and patient retention).

  • Use engaging language on phone calls, in face-to-face interactions, and online.
  • Honor their responses to appointment scheduling, treatment presentations, and financial conversations.
  • Give them the opportunity for feedback via reviews and referrals (more on that in a moment…)


Manage Your First Impression

The first encounter a prospective patient has with your dental practice will likely determine their next steps. And these days that encounter will be online a majority of the time.

First impressions are typically formed through your website and/or an online search. This reality drives how to get more patients in your dental practice through digital strategies.

Start with your website. Think of it as a 24/7 salesforce investment.

  • Is it current? Make sure your images, staff information, open hours, services, contact information, etc. are up to date.
  • Does it look appealing? Relevance includes design and ease of use (navigation).
  • Is it responsive? Screen layout and mobile capability are key responsiveness factors.
  • Are you being found online? This is a question of SEO (Search Engine Optimization) and your capability of being located through organic (fresh, original) content and local keywords.

And…

Routinely train “friendliness” into your team across every department. From the front desk to your clinical team to those responsible for insurance and financials – keep the impression friendly and engaging.

  • Emphasize “etiquette” (greeting, etc.).
  • Exemplify kindness and courtesy.


Seek Feedback and Strategize Around It

It makes sense that you might not truly know how you’re doing as a dental practice unless you ask. It’s been said that, “feedback is the breakfast of champions…”

That means every patient interaction is ripe for review. You’re perhaps aware that many patients are quick to provide positive or negative feedback.

It’s better for your practice that you welcome their feedback – however it’s served. People (your patients included) like to know their voice and opinion matters.

  • Create a feedback loop that’s easily accessible. Use an online form or a timely follow-up text, email, or phone call post appointment.
  • Ask them specific questions relative to their experience with their treatment, your team, and your practice overall.
  • Give them an opportunity to share insights about how you could improve. This helps them get on the solution-side of their experience (rather than the problem-side of it).

And when you receive feedback/reviews (positive or negative):

Create a processing loop. Have a default response throughout your practice that consistently listens to any and all feedback and patient reviews.

  • Share patient responses with specific team members (when applicable) and your entire team as a training opportunity.
  • Mine your online reviews for improvement “nuggets.” Use all feedback (positive or negative) to make changes where necessary.


Use Social Media the Right Way

It makes sense to have a presence on social media these days. But being on social media and using your chosen channels effectively requires being intentional.

Lack of activity can be almost as detrimental as too much of the wrong kind of activity on social media. For example, sharing content but not engaging those who read or comment is equally as ineffective as randomly sharing content without any strategic goals.

  • Post content according to what creates the most engagement. Research daily frequencies (two times per day is a common sweet spot) and the optimum time of day to post your content.
  • Curate and share content that will be of interest to the dental-seeking public and your patients.
  • Balance curated (of-interest) content with personal (in-house) content (e.g. team, services, promotions, etc).
  • Respect privacy and HIPAA compliance on all posts that reference a patient or treatment. And avoid distasteful images or overly technical or clinical themed content (does anyone really want to see that?).



OPEN THE DOOR TO NEW STRATEGIES ON HOW TO GET MORE PATIENTS IN YOUR DENTAL OFFICE

Your environment sets the tone for how effectively you attract (and keep) patients. Set your environment up for success from the very first impression.


Invest in Your Patients

Valuing your patients and their families sets them up for a lifetime of positive health outcomes. And the environment you create can help you achieve a better patient experience.

  • Reduce patient anxiety and enhance their relaxation
  • Prime patients and families for their appointments
  • Create positive dental care experiences

Invest in Your Business

Maintain your edge in the crowded dental service space. Attention to details in your niche can transform your environment and overall patient satisfaction…whatever your dental niche.

  • Create “buzz” in the community you serve
  • Accelerate patient referrals
  • Generate positive online reviews


Check out these related resources for how to attract and keep more dental patients:

The Importance of a Website for Promoting Your Dental Practice

How to Get Online Reviews for Your Dental Office (and Respond to Negative Ones)

The 3 Social Media Sites You Should Be Promoting Your Business On and Why

A Practical Guide to Creating an Exceptional Patient Experience

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

Want more tips for marketing your office? Download the free guide to learn more tips to help you get more patients in your dental office.

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How to Improve Patient Satisfaction in 7 Steps

Every practitioner wants their patients to leave happy, but what exactly does that mean and why does it matter? Well, when “happiness” is measured by how to improve patient satisfaction it’s worth investing your energy.

Patient satisfaction also presents something of a paradox. What makes a patient happy may or may not ultimately be in the best interest of their health.

Overall, the goal of patient satisfaction has to do with creating an experience where decisions can be made that benefit the patient and their ongoing health.


Why Even Think About How to Improve Patient Satisfaction?

Like it or not, your patient and their family are “customers.” A consumer mindset drives most “buying” decisions today – your services are no exception.

Expectations are high and opinions matter.

  • Social media gives patients/families an opportunity to post their satisfaction…or their dissatisfaction
  • Online reviews provide patients/families a positive or negative forum to express their opinions about your service

The result of improving patient satisfaction is long-term patient loyalty. A satisfied patient and family become immune (in many ways) to a competitor’s marketing efforts.

The loyalty earned from patient satisfaction can naturally lead to an increase in revenue. And satisfied patients/families create positive reviews that generate vital word-of-mouth marketing.


HOW TO IMPROVE PATIENT SATISFACTION IN 7 STEPS




1. Make an Engaging First Impression Online

An initial phone call or a facility drive-by was once the first perspective someone formed of your practice.

Times have changed.

These days your online presence is often the first impression a patient/family has of your practice. Realize that your front-door is now your digital platform.

  • Evaluate your current website. Confirm that it’s easy to navigate, has a conversational tone, is clear, and compels action.
  • Digitize your patient’s interaction with your practice. Provide digital options for your patients/families to contact you, schedule an appointment, and securely access and complete all necessary forms ahead of their appointment.


2. Communicate Comfort with Reassuring Tone

Every conversation carries a tone. That tone – positive or otherwise – creates an environment that helps put your patients at ease.

Many patient interactions begin with a question or two. How you answer can help determine the next step a patient takes with treatment.

  • Maintain eye-contact. Make the patient/family member in front of you the center of that moment’s attention.
  • Speak in a reassuring tone throughout each patient interaction. This helps restless patients and/or family members feel more comfortable.

3. Be Accommodating with Your Appointment Schedule Availability

Your patients/families have time and schedule challenges. School, work, and recreation can impact how and when they schedule their oral health care.

How to improve patient satisfaction is often a matter of adapting to their schedule and time constraints.

  • Update your appointment options. Consider early morning, early evening, or weekend availability so patients have more opportunity to schedule.
  • Provide virtual solutions such as teledentistry. Remote consultations help maximize time.


4. Shorten the Perception of Wait Times with Positive Experiences

You might not be able to completely eliminate appointment “wait-times.” But you can creatively help your patients/families by decreasing those perceived wait-time moments. Free WIFI, books, activities for kids, photo ops, and refreshments all help create a positive experience.

A relevant study found…

”…satisfaction to more than double when the waiting room was viewed as ‘comfortable and pleasant’ by patients with the same perceived length of wait.” [1]

And speaking of “comfortable and pleasant” wait-times…


5. Upgrade Your Practice Atmosphere with Welcoming Decor

What you see and experience daily can differ from what your patients experience and see. Familiarity can lead to complacency especially when you’re onsite every day.

Though your patients/families will perhaps form a first impression online (as earlier mentioned) that impression will be further validated when they arrive at your practice.

  • Update your waiting room with simple improvements. New, modern, themed furniture or a redesigned layout can set a fresh tone throughout your practice.
  • Upgrade your practice on-theme. A themed environment – especially for pediatric practices – will help put kids and their families at ease prior to and during an appointment.





6. Empower Your Patients Through Educational Resources

Your patients/families value their oral health. But they might not be aware of what produces it. Their satisfaction will increase when they leave your practice feeling empowered rather than overwhelmed about their health and related choices.

7. Cultivate Patient Engagement and Create Long-term Relationships

Think long-term relationships. The key is engaging each patient/family individually.

Daily production goals can easily take precedence over the patient/family that’s right in front of you. More detrimental to a positive patient experience is that they can sense the somewhat impersonal connection.

  • Know your patients/families personally. Recognition of birthdays, personal milestones, loss, or challenges, and more help build long-term relationships.
  • Follow-up calls or messages help patients/families feel like their recent treatment is a priority.


Take Strategic Steps to Improve Your Patient Satisfaction Level

Set your environment up for success from the very first impression. Patient satisfaction for children and families begins with a kid-centric mindset and environment. In essence, it’s an investment decision.


Invest in Your Patients

Valuing your patients and their families sets them up for a lifetime of positive health outcomes. And the environment you create can help you achieve a better patient experience.

  • Reduce patient anxiety and enhance their relaxation
  • Prime patients and families for their appointments
  • Create positive dental care experiences



Invest in Your Business

Maintain your edge in the crowded dental service space. Attention to details in your niche can transform your environment and overall patient satisfaction…especially in a pediatric practice.

  • Create “buzz” in the community you serve
  • Accelerate patient referrals
  • Generate positive online reviews


Check out these related resources for upgrading, renewing, and improving patient experience:

5 Goals for Improving Patient Experience in Your Pediatric Dental Practice

The Importance of a Website for Promoting Your Dental Practice

Why You Should Have a Blog on Your Dental Website

A Practical Guide to Creating an Exceptional Patient Experience

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

[1]  Five Evidence Based Ways to Increase Patient Satisfaction

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5 Goals for Improving Patient Experience in Your Pediatric Dental Practice

Like adults, children seek comfort and security in most situations. Dental care is no exception. That sets the bar high for improving patient experience in your pediatric practice.

An intentionally designed environment can help calm any fear, anxiety, or distrust of dentistry a difficult to treat child may bring to an appointment.

According to Jason Goodchild, DMD,

”When kids are relaxed and compliant, dentistry can be simple and fast. When they are not, that becomes a very different type of challenge,..”


The Most Common Barriers Against Improving Patient Experience

The two challenges your patient experience must confront:

  • Behavior
  • Fear

Patient behavior can range from being uncooperative in the moment to general lifestyle issues that require consistent attention, or a previous bad experience to just a bad day.

Fear and anxiety also accompany many patients to dental appointments. These things are not always so much about dentistry as the overall anticipated experience and environmental perception.

Each time you meet these challenges with an increased sensitivity combined with a patient/kid-centric environment your practice grows and becomes placed in a top tier of providers. But how do you get there?

FIVE GOALS FOR IMPROVING PATIENT EXPERIENCE IN YOUR PEDIATRIC DENTAL PRACTICE




1. Make it Personal

Young patients arrive thinking it’s all about their mouth, teeth, and gums. While that’s their personal expectation, there’s more to it than their oral health.

You can put them at ease by directing their attention away from their reason for being there during the first minutes of their chair-time.

  • Notice something about them and start your conversation/relationship there (e.g. shoes, color or type of clothing, etc).
  • Make the child comfortable by engaging with their parent or whoever accompanied them to the appointment.

Basically, shift the focus to them first. What will follow is likely to be a more comfortable…and compliant young patient.


2. Help Them Get Acquainted with Your Tools and Technology

Imagine what a dental chair and all your equipment looks like to a child. It’s often “scary” for an adult…so it’s no surprise that a child would have some hesitancy too.

Take the time to introduce them to the specific tools and technology you’ll be using for their appointment. Eliminating the unknown will help them relax and normalize the process.

  • Give your equipment “fun” names that helps lighten the mood prior to usage.
  • Allow your patients to ask questions about a particular tool or technology.



3. Establish Trust Through Step-By-Step Communication

Clear communication (without surprises) can help earn trust from your young patients. Think of it like a “show-and-tell” session at school.

  • “Show” them (within reason) what you’re going to do. Let them see the hand-piece, suction device, etc.
  • “Tell” them what’s about to happen next using non-threatening or non-aversive language.


4. Use Kid-friendly Themes and “Distractions”

A kid-centric environment sets the tone from the moment a family arrives, parks, and walks in your door. Attention to details from theming to hands-on amenities will help them relax ahead of and during their appointments.

  • Theme your office with non-threatening, light-hearted, kid-themed decor.
  • Create an environment from curb to chair that provides kids and families a memorable and comfortable experience at each appointment.
  • Provide access to kid-friendly programming in your reception area and your treatment rooms.
  • Use technology kids are accustomed to. Games, images, streaming video, etc help them relax and feel at-home in your dental office.

Use low-tech options such as take-home coloring sheets, books, and kid-centric publications.



5. Think like a “Therapist”

Certainly, your skill set is dentistry. But adding some behavior-management skills can help you help boost your authority and handle those challenging moments.

Patience, good communication skills, and an objective amount of good old-fashioned parental presence can improve patient experience.

  • Talk eye-to-eye with your pediatric patients. Get on their level and speak their language.
  • Liven up your conversations with stories, a light-hearted tone, and anything that helps your patients feel comfortable and at-ease.
  • Ask about their life, their interests, sports, school, etc.


PRIORITIZE YOUR PEDIATRIC PATIENT EXPERIENCE BY SETTING YOUR ENVIRONMENT UP FOR SUCCESS

Outstanding patient experience for children and families begins with a kid-centric mindset and environment. In essence, it’s an investment decision.

Invest in Your Patients

Valuing your patients and their families sets them up for a lifetime of positive health outcomes. And the environment you create can help you achieve a better patient experience.

  • Reduce patient anxiety and enhance their relaxation
  • Prime patients and families for their appointments
  • Create positive dental care experiences

Invest in Your Business

Maintain your edge in the crowded dental service space. Attention to details in your space can transform your environment and the overall patient experience…especially in a pediatric practice.

  • Create “buzz” in the community you serve
  • Accelerate patient referrals
  • Generate positive online reviews


Check out these related resources for upgrading, renewing, and improving patient experience:

What is Patient Experience and Why Does It Matter?

How Theming Creates the Ultimate Brand for Your Business

A Practical Guide to Creating an Exceptional Patient Experience

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

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Why You Should Have a Blog on Your Dental Website

If you don’t have a blog on your website, you’re missing out. You’re missing out on improving keyword rankings on search engines. You’re missing out on increasing organic visits to your website. Most importantly, you’re missing out on opportunities to get new patients. According to Hubspot, businesses that blog receive 67% more leads than those that do not!

There are 2 main reasons why you should have a blog: it helps with your search engine rankings, and it helps potential clients see you as an expert in your area. Let’s dive deeper into what that means.


Search engines like original content, sites with a high volume of content, and content that is updated on a regular basis. You’re not going to be updating your homepage every month so how do you achieve this? The easiest way to create content is with a regularly updated blog.

But wait, don’t just start spamming your website with whatever topic comes to mind. You also need to create GOOD content to get people to click on your blog. Focusing on educating readers, not just selling services or talking about your business, is key. People want information that will help them personally. You won’t be able to get anyone to read your blog if your posts don’t appeal to your target audience.



Here are some interesting and educational ideas you could write about that might interest parents:

The Top 5 Children’s Toothpastes Ranked by a Dentist.

The Best Halloween Candy for Your Children’s Teeth.

How to Prepare for Your Child’s First Trip to the Dentist.

Are Dental X-Rays Safe for Children?

How to Keep Your Child Calm During a Dental Appointment.


Coming up with additional topics is easy. What questions are the parents visiting your office asking? What are their concerns? Answer the questions that they are asking in person and searching for online. 

You can also talk about new treatment techniques and the benefits to your patients. Announce any new equipment or technology being added to your practice – patients will feel confident about going to a dentist that is using up-to-date equipment. Talk about seasonal events, like getting kids ready for back to school.

The more relevant your topics are to your readers, the clicks and engagement you gets, the more search engines view you as an authority on the topic that you write about, boosting your ranking in search results.

As a bonus, your blogs can be shared as a social media post, making your feed a useful source of information, and getting more clicks back to your website.


2. POTENTIAL CLIENTS LIKE BLOGS

Patients like hearing ‘inside’ knowledge about a topic. It helps to build trust and in their mind it will cement you as an expert in your field. Clients will see you as an authority on dental health when you provide answers to their questions. Ultimately, they will seek you out in person to help care for their children’s teeth.

If they really relate to the content, the may share your articles amongst their friend and families, further increasing your potential client base. Be sure to make your blog easy to share through social media and email to encourage this activity!

Not a write? Not a problem!


Not a writer or just too busy? Leave writing to the experts. You can hire copywriters who specialize in dental related topics to create content for your website.

Here are a few good places to start your search for a professional copywriter:

• Upwork.com
• Copywriters.com
• Scripted.com

Here are a few example blogs to inspire you:


There are plenty of dentists out there already who are setting the standard for dental blogs. Check out a few of them to see how you can incorporate a blog into your own website and marketing plan.

A pediatric dental practice blog: Polka Dot Dental Blog

A blog from a DSO: Word of Mouth Blog

A general dentistry blog: 123 Dentists


Check out these related resources for improving your marketing efforts:

The Importance of a Website for Promoting Your Dental Practice

How to Get Online Reviews for Your Dental Office

The Best Dental Marketing Tactics and Strategy

Key Strategies to Jump-Start Your Dental Marketing

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

Want more tips for marketing your office? Download the free guide to learn more tips for helping with your online presence.





From our artists to our engineers, we pride ourselves on the level of expertise each team member brings to the projects we create. Our experts want to offer some insight into their work and offer professional advice to help your dental office reach its full potential.


Victoria

Senior Designer
Bachelor of Applied Arts in Visual Communications
Joined IDS in 2010

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Importance of a Website for Promoting Your Dental Practice

The yellow pages are a thing of the past. Having a website is an important, if not the most important, part of your marketing plan. Today, the majority of your potential clients are using the internet to find the services and products that they need. When someone is looking for a dentist, they are most likely to search online and pick from the results they find there.

Businesses that have a website are often ruled to be more professional or legitimate than those that don’t. Moreover, a website is an additional opportunity to market your services to a wide audience and provide answers to questions and information about your practice.


THE IMPORTANCE OF A WEBSITE FOR PROMOTING YOUR DENTAL PRACTICE

Having an Ineffective Website is Just as Bad as Not Having One at All

However, worse than not having a website is having a bad website. According to a study in 2015 by Adobe, 38% of people stop engaging with content if it is unattractive and 39% will stop engaging if your content takes too long to load. These are just two reasons why it is important to ensure that your website not only exists, but is also attractive and provides a positive user experience.


Options for Building Your Website

For many, the cost of hiring a web professional has been noted as an obstacle to having a website. An online presence is becoming increasingly important for reaching your patients, regardless of the monetary investment. The expense is quite small compared to the potential amount of lost business, so remember to make room in your marketing budget.

While having a professional web developer gives you more control over your online presence, there are different alternatives to building a website from scratch.

It is worth looking into a website template builder, and there are many out there to choose from like:

That’s just to name a few. They provide templates to get you started and have developers on staff who can build a website for you using their platform.

So what do you need to include in your dental website? Check out our infographic for a breakdown of what you should make sure your developer includes on your site:


Check out these related resources for improving your marketing efforts:

Why You Should Have a Blog on Your Dental Website

How to Get Online Reviews for Your Dental Office

Key Strategies to Jump-Start Your Dental Marketing

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

Want more tips for marketing your office? Download the free guide to learn more tips for helping with your online presence.






From our artists to our engineers, we pride ourselves on the level of expertise each team member brings to the projects we create. Our experts want to offer some insight into their work and offer professional advice to help your dental office reach its full potential.

Laura
Web Developer
Joined IDS in 2009

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RELATED POSTS

Pediatric Dental Office Design: Why Every Practice Needs a Fun Brushing Station

Child-First Design for Pediatric Dental and Medical Spaces

Threading a Theme Through Your Digital Space

How Patient Experience in Healthcare Impacts Revenue Growth

It might seem strange to put a dollar-value on a conversation, but it actually makes perfect sense. Why? Because patient experience in healthcare really impacts revenue growth.

First, ask yourself – are you treating each patient encounter as if it could positively or negatively affect your bottom-line? It’s not about prioritizing the financial gain…it’s about your commitment to creating a practice culture where patient experience is a top priority.


Why There’s Value in Putting a Price on the Patient Experience and Tracking Results

Every patient interaction has value (financial or otherwise). Consider the phases each patient moves through even before treatment occurs.

  • An initial phone or online conversation
  • A waiting room and/or front-desk interaction
  • The hand-off to a clinical team member
  • The interaction with you – the provider
  • The transition from clinical to front-office
  • Post-treatment or post-appointment follow-up

No interaction is too small or insignificant. Each has value to the patient experience.

Organizations providing “superior” patient experience achieve net margins 50 percent higher than those providing “average” patient experience. This makes it vital for organizations to evaluate the entire continuum of the patient experience.” [1]

Loyalty leads to revenue growth. It follows that where patients feel valued, they will more likely invest their healthcare dollars.



How to Create a Patient Experience That Impacts Revenue Growth


Design Your Entire Culture Around the Patient Experience

What you monitor and measure can have a substantial impact on your revenue. Basically, it’s a cultural balance between available data and a patient.

It might seem a bit offbeat to analyze patient interactions, but it should become second nature. Doing so will help ensure that your culture reflects compassion, patient service, and overall transparency.

Think of being transparent as openness to what the data reveals. Share those discoveries with your team and seek patient input via surveys.

  • Set performance benchmarks for maintaining and improving your patient experience
  • Give your team the tools to sharpen their communication skills
  • Implement standard-of-care best practices and routinely train your team around them
  • Ask for feedback and pivot your service around the data

Be Open to Change and the Tools That Encourage It

Healthcare trends evolve. And your patient experience and related revenue growth depend on how well you stay current.

Patient needs can be discovered using available and new technology. It’s essential to think beyond the traditional care models and embrace the changing patient care relationship.

  • Use online surveys to tap into patient opinion and thinking
  • Analyze survey feedback and use the insights to immediately improve your patient experience
  • Look for keywords and phrases within the feedback you receive on your social media channels, via email replies, on contact forms, in patient conversations during appointments and on phone calls

Online surveys get you immediate feedback allowing you to make positive changes quickly.

Listen Intuitively and Engage Your Patients Through Your Responses

Listening increases awareness of your patient’s healthcare goals and concerns. Engagement is the fundamental relationship you have with each patient that produces loyalty and referrals.

Positive (and even negative) reviews are a “gold-mine” of useful patient information. Keep in mind that a negative review holds truth that can help you reshape your future patient experience.

Stay aware of what your patients say online. Within their voiced concerns or critique of your services are the seeds for improvement that can impact your revenue cycle.

  • Turn negative feedback into team assets for attracting and retaining patients
  • Use patient review data to improve your communication strategies and daily operations
  • Keep your team informed about patient feedback – the good and the bad – to help them pivot around the useful insights gained from it

Leverage Patient Feedback in Your Acquisition Strategies

Like consumers, patients are more likely to engage with you if you’re transparent about positive and negative feedback. Sharing only positive input can give the impression that you’re hiding something or not obtaining valid information.

Openly posting all information (positive and negative) builds your credibility. And the trust that results can help improve your patient experience and increase revenue.

Full disclosure…

  • Says you welcome and value feedback
  • Reveals you’re willing to improve your patient experience
  • Helps increase your SEO ranking and drives more traffic to your website




It’s a Good Time to Improve Your Patient Experience and Increase Revenue


Stand-out from other service providers by investing in…

Your Patients

Valuing your patients and their families sets them up for a lifetime of positive health outcomes. The environment you set can help you achieve a better patient experience.

  • Reduce patient anxiety and enhance their relaxation
  • Prime patients and families for their appointments
  • Create positive dental care experiences

Your Business

Maintain your edge in the crowded dental service space. Attention to details in your space can transform your environment and the overall patient experience.

  • Create “buzz” in the community you serve
  • Accelerate patient referrals
  • Generate positive online reviews


Check out these related resources to upgrade or renew your patient experience:

What is Patient Experience and Why Does It Matter?

5 Tips for Creating the Experience Parents Really Want While in the Waiting Room (But Won’t Tell You!)

How to Get Online Reviews for Your Dental Office and Respond to Negative Ones

A Practical Guide to Creating an Exceptional Patient Experience

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

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What is Patient Experience and Why Does It Matter?

“It’s not what you look at that matters, it’s what you see.” Those words from Henry David Thoreau have broad application. They especially help answer the question, what is patient experience?

Essentially, patient experience is often less about what’s obvious and more about those in-the-margins or between-the-lines realities that are truly “seen”. Every dental practice operates from a business perspective and a customer (patient) service perspective. The intersection of those business drivers and customer service drivers is where patient experience happens.

WHY SHOULD THE PATIENT EXPERIENCE MATTER TO YOUR PRACTICE?


Consumerism affects your patient families like it does everyone else. Satisfaction with a product or service relies on the acquisition experience as much as cost on some occasions.

It’s said that, “perception is everything…” And your patient experience factors into how they see your services, your team, dentistry in general, and their future loyalty to your practice.

Keep in mind that patient loyalty is a by-product of the comprehensive patient experience you provide. This experience includes:

  • Arrival and parking
  • Entry and reception area theme
  • Front-desk staff interactions
  • Reception area amenities
  • In-chair treatment
  • Post procedure consultations
  • Check-out, financials, and re-appointment

Every interaction with your facilities and staff reveals how in-tune you are with your patient’s needs regardless of their age.

The goal: put them at ease and elevate the value of your services for their health.


WHAT DOES GREAT PATIENT EXPERIENCE LOOK LIKE?


Adapting to Their Expectations

The patient experience you provide reveals that you understand what it’s like to walk-in-their shoes. Each person or family seeks your services, communicates with your team, and arrives for their scheduled appointment with a set of expectations.

Keep in mind that their expectations might not always match your passion for their oral health. Prioritizing dental care is a process that often begins with pain or an immediate need more than it does a routine commitment.

Making dental care a priority involves consistent communication and positive engagement.

Communicate about…

  • Smile and appearance goals plus overall oral health goals
  • Treatment tailored to help them achieve their goals

Create an open environment of communication that doesn’t rely on being “salesy” or over-promoting.

And speaking of environment, patient experience is also…


Creating an Atmosphere

Knowing patient expectations helps you create an environment that anticipates their needs and wants. The tone you set throughout your practice reveals your sensitivity to their emotions about dentistry in general.

  • Lighten the mood throughout your practice
  • Leverage themes to create a consistent atmosphere
  • Listen to their feedback and reviews to make upgrades and improve your patient experience


Engaging Them from the First Interaction

You might call it making a first impression. Remember that patient engagement starts before someone schedules or arrives at your facilities.

Your facility ROI will work to your advantage when you give attention to those vital first-impression strategies.

  • Phone tone
  • Informative website
  • Compelling digital communication (SMS, email)

The more engaging these support tools are the better your ROI and branding will be. Healthcare (these days) is more and more reliant on attention to service details.

You’ll reach, retain, and experience referrals the more you embed a first-impression mindset into your practice culture. Those strategies will elevate your patient experience to new levels that improve your ROI.


Ongoing Education via Useful, Informative Content

It doesn’t matter how state-of-the-art your facilities or technology are if you miss opportunities to communicate how they practically benefit your patients. New technology or the creative use of your physical space can be to your advantage if you connect it to the patient experience.

That connection is how consistently and effectively you educate them about the benefits.

  • Use digital communication channels to inform your patients (blog, email, social media, etc)
  • Survey your families/patients to source questions you can answer
  • Synch your team members to an educational focus – one that listens and then leverages the information for family/patient benefit




NOW IS A GOOD TIME TO IMPROVE THE ROI OF YOUR PATIENT EXPERIENCE

Take your patient experience to new levels. You’ll stand-out from other service providers when you…


Invest in Your Patients

Valuing your patients and their families sets them up for a lifetime of positive health outcomes. And the environment you set can help you achieve a better patient experience.

  • Reduce patient anxiety and enhance their relaxation
  • Prime patients and families for their appointments
  • Create positive dental care experiences


Invest in Your Business

Maintain your edge in the crowded dental service space. Attention to details in your space can transform your environment and the overall patient experience.

  • Create “buzz” in the community you serve
  • Accelerate patient referrals
  • Generate positive online reviews


Check out these related resources to upgrade or renew your patient experience:

5 Tips for Creating the Experience Parents Really Want While in the Waiting Room (But Won’t Tell You!)

Case Study – Adding Theming to Increase Profitability and Patient Satisfaction

A Practical Guide to Creating an Exceptional Patient Experience

Contact Imagination Design Studios (IDS) to get started transforming your office from a mundane to magical patient experience.

FOUND THIS ARTICLE HELPFUL?

SHARE THE LOVE!

  • envelope

RELATED POSTS

Pediatric Dental Office Design: Why Every Practice Needs a Fun Brushing Station

Child-First Design for Pediatric Dental and Medical Spaces

Creating the Best Therapy Playroom for Effective Child Healing

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